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Table of Contents
Use Alt = to AutoSum a Column or Row
Combine with Arrow Keys for More Control
Watch Out for Hidden Rows or Filters
Home Computer Tutorials Computer Knowledge Excel shortcut for sum

Excel shortcut for sum

Jul 11, 2025 am 03:07 AM
Sum Excel shortcut keys

Using Alt = is a shortcut to quickly sum it in Excel, which can significantly improve efficiency. The specific operations are as follows: 1. Place the cursor below the column of the required sum or to the right of the row; 2. Press Alt =, and Excel will automatically insert the SUM formula; 3. If the data is continuous, the sum can be completed directly. If there is a blank, only the data before the first blank will be summed; 4. You can first select multiple cells and then use shortcut keys to achieve summing of multiple rows and columns at the same time; 5. When more precise control is required, you can adjust the range with the arrow keys; 6. If the data contains hidden rows, you can only sum the visible cells by =SUBTOTAL (109, range) and customize the shortcut keys to improve efficiency.

Excel shortcut for sum

If you're looking to add numbers quickly in Excel without reaching for the mouse, there's a shortcut for sum that can save you serious time. It's not just about typing faster—it's about keeping your hands on the keyboard and maintaining your flow. Here's how to use it effectively.

Excel shortcut for sum

Use Alt = to AutoSum a Column or Row

This is the go-to shortcut for summing a range of numbers in a column or row. Place your cursor below a column of numbers (or to the right of a row), press Alt = , and Excel will automatically insert a SUM formula for you.

  • Works best when your data is continuous (no blank cells in the middle)
  • If there's a gap in the data, it sums only up to the first empty cell
  • Saves time over manually typing =SUM()
  • You can also select multiple cells before using the shortcut to sum multiple rows or columns at once

It's especially handy when you're dealing with large tables and want to avoid scrolling or dragging with the mouse.

Excel shortcut for sum

Combine with Arrow Keys for More Control

If your data isn't perfectly aligned or you want more control over what gets summed, you can combine the shortcut with navigation keys:

  1. Navigate to the cell where you want the sum to appear
  2. Press Alt =
  3. Then use arrow keys or type the range manually if needed
  4. Hit Enter to complete the formula

This method works well when you're deep into data entry and don't want to break your rhythm by switching to the mouse.

Excel shortcut for sum

Watch Out for Hidden Rows or Filters

One thing to keep in mind: if your data has hidden rows or filters applied, Alt = will still sum all values—including those visually hidden. If you want to sum only visible (filtered) cells, you'll need a different approach:

  • Use =SUBTOTAL(109, range) instead of regular SUM
  • There's no built-in shortcut for SUBTOTAL, but you can create a custom keyboard shortcut if you use it often

That said, for most day-to-day tasks, Alt = is fast, reliable, and easy to remember.

Basically that's it. Mastering this little trick can save a lot of time in daily processing of forms, especially when you get used to keyboard operations, the efficiency improvement will be more obvious.

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