SharePoint and Microsoft Teams are integrated collaboration tools from Microsoft where Teams focuses on communication and teamwork, while SharePoint manages content and intranet. 1. Teams uses SharePoint behind the scenes for file storage and permissions via team sites and document libraries. 2. SharePoint powers tabs and pages in Teams by linking to documents, lists, and news posts. 3. SharePoint supports company-wide portals and intranets that can be accessed through Teams tabs or links. 4. Permissions and file syncing work together seamlessly using Microsoft 365 groups and OneDrive, ensuring real-time updates and centralized access control.

SharePoint and Microsoft Teams are both collaboration tools from Microsoft, but they serve different primary functions and work best when used together. Think of them as two parts of a larger ecosystem—Teams is your hub for teamwork and communication, while SharePoint is the backbone for content management and intranet functionality.

Here’s how they connect and complement each other:

1. Teams Uses SharePoint Behind the Scenes

When you create a team in Microsoft Teams and add channels, what's actually happening behind the scenes is that SharePoint is being used to store files and manage content. Each team gets its own SharePoint site (a "team site"), and every channel has a document library within that site.

• Files you upload in a channel’s "Files" tab are stored in SharePoint.
• Permissions are managed through SharePoint as well.
• You can access the full SharePoint site directly from the "Files" tab by clicking “Open in SharePoint.”

This means that even if you're working entirely in Teams, you're already using SharePoint without realizing it.

2. SharePoint Powers the Tabs and Pages in Teams

In Teams, when you add a tab to a channel—like a document, a list, or a web page—you’re often pulling that content from SharePoint.

For example:

• A Document tab might link directly to a file stored in SharePoint.
• A List tab could be pulling data from a SharePoint list.
• A Page tab might show a SharePoint news post or custom page.

This makes it easy to surface important information from SharePoint inside the flow of your daily conversations in Teams.

3. SharePoint Is Used for Company-Wide Content and Intranet Sites

While Teams is great for smaller group collaboration, SharePoint shines when it comes to building company-wide portals and intranets. These sites can be linked into Teams through tabs or shared links, giving users access to centralized resources like HR policies, project documentation, or company announcements.

You might see this in action when:

• Your HR department shares a link to an employee handbook hosted on SharePoint.
• A company news post appears in a Teams channel via a pinned tab.
• A departmental SharePoint site is added as a tab in a corresponding Teams group.

4. Permissions and Sync Work Together

If you're part of a team in Teams, you automatically have access to the related SharePoint site and files. This is because both services rely on Microsoft 365 groups for permissions.

Also:

• Files can sync across devices using OneDrive, which works closely with both platforms.
• Users can edit documents in Teams, and those changes will update in real time in SharePoint.

Just keep in mind: managing access at the SharePoint level gives you more control, especially when sharing outside a team.

So, while SharePoint and Microsoft Teams are separate tools, they're tightly integrated. Teams brings people and conversations together, and SharePoint keeps all the related files, pages, and tools organized behind the scenes.

Basically, if you're using Teams regularly, you're probably already relying on SharePoint more than you realize.

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