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Table of Contents
Notion – Best for flexible organization
Obsidian – Ideal for deep thinkers and linkers
Other solid options worth mentioning
Home Common Problem What is the best software for taking notes

What is the best software for taking notes

Jul 06, 2025 am 12:21 AM
software Notebook software

The best note-taking software depends on your needs, but Notion and Obsidian are the two most worth considering options. Notion is known for its flexible structured organization, suitable for users who need to build personalized knowledge bases, use templates and nested pages; Obsidian is suitable for people who focus on thinking connection, supports local storage and graph views, and facilitates the establishment of a knowledge network; other such as Evernote, Bear and OneNote also have their own advantages, suitable for users who cut web pages, minimalist writing and prefer handwriting layout. The final choice should be determined based on individual preferences for structure, relevance or simplicity.

What is the best software for taking notes

The best note-taking software depends on what you need it to do, but if you're looking for something versatile, reliable, and widely used, Notion and Obsidian are two of the top choices depending on your style.

What is the best software for taking notes

Notion – Best for flexible organization

If you want a tool that can act like a notebook, a planner, a database, or even a mini website all in one, Notion is hard to beat. It's great for people who like to structure their notes with blocks, tables, checkboxes, and embedded content.

What is the best software for taking notes
  • You can create pages within pages, add templates, and link different notes together.
  • Works well for students, project managers, or anyone who wants to build a personalized knowledge base.
  • Has a free version, plus cloud syncing across devices.

One thing to keep in mind: Notion uses a more block-based system, which gives you flexibility but might feel less natural for quick handwriting-style note-taking.


Obsidian – Ideal for deep thinkers and linkers

Obsidian is perfect if you like building connections between ideas. It's based on the concept of a "second brain" and uses markdown files , so you own your data completely.

What is the best software for taking notes
  • It shines when you start linking notes together and visualizing how ideas connect through its graph view.
  • Works offline by default and stores everything locally, which is great for privacy.
  • You can customize it with plugins and themes, though this might take a bit of setup time.

It has a steering learning curve than some other apps, especially if you're not familiar with markdown, but once you get into the flow, it becomes a powerful thinking tool.


Other solid options worth mentioning

Depending on your use case, these might be better fits:

  • Evernote : Still a strong choice for clipping web pages and scanning documents. Its search function is excellent.
  • Bear (Bear Notes) : A clean, minimalist app for people who want a distraction-free writing experience—best for Mac/iOS users.
  • OneNote : Great if you're already in the Microsoft ecosystem and prefer a paper-like layout with drawing support.

Each has strengths, but they may not offer the same level of customization or interlinking as Notion or Obsidian.


Ultimately, the best software comes down to whether you value structure and integration (go with Notion), deep thinking and linking (try Obsidian), or simplicity and familiarity (check out Evernote or OneNote).

You can always start with the free versions and see which one feels most natural for your workflow.

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