Invite external users to join a Microsoft Teams meeting by: 1. Use the generated meeting link to send to external users via email or chat tools; 2. After clicking the "Participant" button in the meeting, select "Invite Others" to enter an external email address; 3. Ensure that the organization policy allows external access, including enabling "Communication with External Organizations" and allowing anonymous users to join. Pay attention to testing the validity of the link in advance and remind external users to check emails to prevent missed ones.

If you need to invite an external user (such as a customer, partner, or someone from another organization) to your Microsoft Teams meeting, it is not complicated. Teams offers several convenient ways to easily add external participants.

Here are some common methods and precautions to help you add external users to the meeting smoothly.

Invite external users using meeting link

This is the most common and easiest way. When you create a Teams meeting, the system will automatically generate a meeting link, which you can send to external users.

• Open a meeting in the calendar or schedule a new meeting
• Copy the link to Join Teams Meeting
• Send links to external users via email or chat

Note: Some companies may restrict access to external links, and it is recommended to test in advance whether they can enter normally.

Add external users directly in the meeting

If you are already in a meeting, you can also temporarily add external users during the meeting.

1. Click the "Participant" button in the upper right corner of the conference interface.
2. Select Invite Others or click More Options > Invite Someone.
3. Enter the email address of the external user.
4. The system will automatically send invitation emails.

Sometimes external users may not receive emails immediately or be misjudged as spam, so it is best to notify them to check and remind them to click on the join link in the email.

Settings allow external users to join the meeting

Sometimes you will find that you cannot add external users, which may be because the organizational policy limits this feature. At this time, you need to confirm the following points:

• Does the Organization's Teams administrator enable the "Communicate with External Organization" setting?
• Are anonymous users allowed to join the meeting? You can check "Allow anonymous users to join" in the meeting options.
• If you are a regular user and do not have permission to change these settings, it is recommended to contact IT support to assist with the adjustment.

Overall, the key to adding external users to Teams meetings is to use the correct meeting link, ensure external users are accessible, and confirm that organizational policies allow such actions. As long as these conditions are met, there will basically be no problem.

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