How to automate repetitive tasks on my computer
Jun 30, 2025 am 12:01 AMAutomating repetitive tasks can significantly improve the efficiency of computer usage. Specific methods include: 1. Windows users can execute programs or scripts regularly with task schedulers; 2. Mac users can set up automated processes graphically through shortcuts or Automator; 3. Use third-party tools such as AutoHotkey, Keyboard Maestro or IFTTT to achieve complex operations; 4. Write batch or shell scripts for batch file processing, and run them regularly with scheduling tools.
Automated repetitive tasks are a good way to improve the efficiency of computer use, especially those that need to be done every day, such as clicks, copy and paste, and file sorting. Just a little setting will save a lot of time.

1. Use Windows Task Scheduler (Windows User)
If you are using Windows system, Task Scheduler is a very practical tool. It can run programs, scripts regularly or open specific web pages.

- Open Task Scheduler (you can search in the Start menu)
- Click "Create Basic Task" on the right and follow the prompts to set the task name and trigger conditions.
- Set execution frequency, such as daily, weekly or login
- Finally, select the program to start, such as a batch script or Excel file
For example: You have to open several fixed websites and documents every morning, and you can set up a task to automatically complete these operations after you log in to the system.
2. Use shortcut commands or Automator (Mac user)
Mac users can use shortcuts or Automator to simplify repetitions. Both tools support graphical drag and drop, and can do a lot without writing code.

for example:
- Automatically move PDFs in the download folder to the specified directory
- Batch rename picture files
- Automatically open the preview after downloading a file
The operation steps are roughly as follows:
- Open Automator and create a new "Quick Operation"
- Set the workflow to receive files or folders as input
- Add required actions such as "Move to Trash", "Rename", etc.
- After saving, right-click the file to see your custom operations
3. With third-party automation tools
If you want to control processes more flexibly, try some common automation software:
- AutoHotkey (Windows) : Automate keyboard and mouse through simple scripts. For example, pressing a hotkey can automatically fill in a fixed text.
- Keyboard Maestro (Mac) : Powerful, suitable for advanced users to customize complex automation processes.
- IFTTT / Zapier : Suitable for cross-platform and cross-application automation tasks, such as automatically saving attachments to the cloud disk when receiving a specific email.
The learning curves of these tools are slightly different, but most of them have ready-made examples to refer to and can be used after modification.
4. Batch operation in batch or scripting language
If you don't reject writing a little code, it will be very useful to learn a little basic batch processing (Windows) or shell scripts (Mac/Linux) .
For example, the following simple Windows batch command can help you clean up temporary files on your desktop with one click:
del "%USERPROFILE%\Desktop\*.tmp"
For example, you can write a script to automatically back up a folder at 10 o'clock every night:
cp -r ~/Documents/Work ~/Backup/
Once the script is written, it can be run regularly with the task scheduling tool mentioned above.
Basically, these are the methods, just choose a suitable tool based on your operating system and task complexity. The key is to first think clearly about what actions you are repeating every day, and then find a way that can replace you with "hands-on".
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